Word processor: Using online word -processors all kinds of documentation can be done for free by SME’s such as creating business plans, project reports and various other business documents.
Spreadsheet: This can be used for a number of data-handling operations such as record keeping, creating tables, conducting basic data analysis and creating charts.
Presentation: Presentations can be prepared online for purposes such as marketing,brand-building and business promotion.
Form: Online forms can be created for various purposes and can be mailed to others.
Drawings: Organizational charts, flow charts, design diagrams and many more drawings can be prepared easily for free by using online drawing editors that are cost-effective.
Data -storage: Online data storage facilities are available where data and information can be saved on a web -server and can be accesses through internet anytime.
Data back-up solutions: Free online and off-line data back -up solutions are available where important data can be effectively stored in an external media or a remote server to prevent loss during a natural disaster or system failure.
Calenders/Planners: Users can create events, make schedules using online calenders and share calenders with teams and groups. They can view their calender by day,week or month . Such a facility helps an enterprise to plan their activities better by eliminating confusion between co- workers about the upcoming tasks.
Examples of Online Tools For Documentation and Data management
- Google Docs( docs.google.com) : Free , web-based word processor, spreadsheet ,presentation, form, drawings and data storage service.
- Google Calendar: Free time- management web application . Lets users create events, manage multiple calendars with teams and groups.
- Picasa: It is free software for organizing , editing and printing photos.
- Docstoc Embed: Allow to showcase presentations , PDF’s , word documents and spreadsheets on blog or website.
- Docstoc One click : Allows one to upload any documents to docstoc by right clicking on the file from the desktop. One can send large email documents (upto 50 MB) without attaching files , mainly as weblink.
- Docstoc My Docs: Fastest and friendliest way to store , preview and manage documents online . One can store all documents in their own customised, personal online folders for anytime, anywhere access.
- Contactoffice.com: Personal and/or shared office tools,such as calender ,address book, documents,notes,tasks,forums, meetings,bookmarks, webmail etc
- Editgrid.com: Free advanced online spreadsheet with templates and collaboration features.
- Thinkfree.com: Free online web service,word processor,spreadsheet, presentation program, blog etc.
- Calculator.com: Online calculators for currency conversation, time calculations, unit conversations, business ,finance, etc.
- Icebrrg.com: Lets anyone easily build online forms for websites and blogs with no requirement for programming , software or special skills. Only a web browser is required and they handle the programming and hosting.
- PDF Convertor: Free online web-based PDF converter.(freepdfconvert.com)
Downloadable Tools
a. Free Word Processing Software
- Open Office (openoffice.org) : Complete professional freeware office suite ,with professional word processor, spreadsheet, etc. Versions available for Linux,Windows,Solaris.
- Software Office(softmaker.com): A Microsoft Word-compatible word processor and a Microsoft Excel -compatible spreadsheet on windows for fee.
- Page Plus: (freeserifsoftware.com)
- Scribus ( scribus.net): Word Processor for small business.
- AbiWord(abisource.com): For business owners
- TeeChart Office:(http://www.softpedia.com/get/Office-tools/other-Office -Tools/TeeChart-Office.shtml): Freeware, open source charting ad plotting tool with hundreds of charting styles and multiple configuration parameters. Includes importing data and exporting charts to several formats( JPEG, PNG, GIF etc). Versions available for Linux and Windows.
- PDF Creator (sourceforge.net/projects/pdfcreator): Free ware, opensource, easily creates PDFs from any Windows program. Use it like a printer in word, StarCalc or any other Windows application.
- hellopdf.com: Free PDF to word Doc Converter.
b. Free tools from Microsoft for viewing documents(http://www.micosift.com/downloads)
- MS Word Viewer: It cn be used to view, print and copy Word documents on a computer that does not have Word installer.
- MS Powerpoint Viewer: It allows one to view and printfull-featured presentation created in power Point 97 and later versions for those who do not have Powerpoint installer.
- Excel Viewer: Viewer for MS Excel spreadsheets for those who do not have MS Excel installed.
